Correspondence Sent To:
Chief Administrative officer
Correspondence Sent From:
Ramaswamy P. Aiyar
Topic: Administrative Details for Foundation Day Event
Description: Organizing the administrative tasks and responsibilities for the successful conduction of the Foundation Day function and related events.

Item	Details
Event Date	December 1, 1988 (Foundation Day)
Cleaning Tasks	Complete cleaning of the entire premises, including faculty rooms, common areas, and floors. Ensure all spaces are tidy, with special attention to areas used by staff and faculty.
Location for Lunch	The event will include lunch for board members. A suitable venue should be arranged (e.g., Tata  Hall Dining Hall). Coordination with the Sanco for lunch arrangements is required.
Board Room Preparation	Ensure the boardroom in Calcutta is properly arranged for the meeting. Chairs and tables must be set up accordingly, with arrangements for refreshments for board members.
Refreshment Arrangements	Ensure snacks are provided after the memento distribution ceremony. A budget needs to be allocated, and snacks should be arranged in the Institute's canteen.
Volunteer Coordination	Volunteers should be assigned specific tasks. Avoid having too many volunteers, to keep the arrangements streamlined.
Invitations	Invitations should be printed for the Foundation Day function, and seating arrangements for invited guests should be organized.
Catering Coordination	Coordinate with  Shri S. Dutta for the catering and refreshments at the event. Ensure that proper refreshments are available for all attendees.
Press and Media Coverage	Arrange for media coverage of the event. Ensure necessary materials are prepared and that press invitations are sent in advance.

• Related to

  • Item 25
    

    Ramaswamy P. Aiyar, Former Director (14.01.1976 - 06.03.1977 & 01.04.1981 - 03.02.1992)

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